Bid Coordinator
Are you someone who enjoys bringing information together, creating polished proposals and keeping everything on track?
We’re looking for a Bid Coordinator to join a busy EMEA Bid Team within an established technology solutions business. This is a great opportunity for someone with strong organisational skills, an eye for detail and an interest in the bid and proposal process to play an important part in supporting a growing sales team.
Working alongside Bid Directors, Bid Managers and the wider sales team, you’ll help turn complex information into clear, professionally presented proposals that demonstrate the value of the solutions being offered.
The Role
As Bid Coordinator, you’ll be involved in the preparation and coordination of proposals, quotations and tender responses, supporting the team throughout the bid process.
A big part of the role will involve reviewing tender documentation, understanding what’s required and making sure the right information is pulled together to produce professional, well structured responses.
You’ll work with colleagues across the business to gather content, tailor proposal documents and make sure everything is completed accurately and within deadlines.
The business is also moving towards a dedicated proposal building software platform, so you’ll have the opportunity to work with new tools alongside the usual Microsoft Word and PowerPoint.
This is a home based position, reporting into the Bid Director, with occasional travel to the office and client sites.
What You’ll Be Doing
Reviewing RFP and tender documentation to understand requirements and response deadlines.
Preparing and coordinating proposal documents, making sure content is relevant, accurate and presented to a high standard.
Bringing together existing company information, CVs, biographies, case studies and other supporting material.
Identifying where bespoke content is needed and working with colleagues to make sure this is produced on time.
Reviewing bid requirements and identifying key themes that help communicate the value of the proposed solution.
Coordinating the bid process from start to finish, including arranging kick off meetings, progress updates and review sessions.
Keeping track of actions, deadlines and outstanding information, making sure everyone knows what’s needed and when.
Carrying out quality checks, proofreading and formatting documents before submission.
Supporting internal proposal reviews and scoring exercises.
Highlighting potential risks, issues or delays and making sure these are escalated where necessary.
What We’re Looking For
We’re keen to hear from people who are naturally organised, proactive and enjoy making sure everything is where it needs to be.
You don’t necessarily need to have worked in exactly the same role, but some experience in bid coordination, proposal support, sales administration or a similar position would be really useful.
You’ll ideally have:
Excellent organisational and coordination skills, with the ability to manage several priorities at once.
A real eye for detail and pride in producing accurate, professional documentation.
Confident Microsoft Word and PowerPoint skills.
An understanding of the sales process and, ideally, some exposure to RFPs, tenders or proposal writing.
Strong written and verbal communication skills, with the confidence to work with people across different teams.
The ability to work independently, use your initiative and keep things moving without needing to be chased.
Good commercial awareness and the confidence to flag potential issues or risks.
A flexible approach when priorities change and deadlines need to be met.
What’s On Offer?
Alongside the opportunity to join an established and growing business, the benefits package includes:
Private healthcare from day one, with the option to add family members.
The option to purchase additional annual leave.
Additional holiday entitlement with length of service.
Pension scheme.
Annual eye care voucher and flu vaccination.
Employee Assistance Programme.
Cycle to Work scheme.
Regular team events.
Interested?
If you’re an organised Bid Coordinator, Proposal Coordinator or someone with a background in sales support looking for your next opportunity, we’d love to hear from you.
For more information or a confidential conversation, please get in touch or click the apply button now.