PMO Administrator

Are you a meticulous and driven individual with a passion for  working with project management teams? A leading global technology solutions company is in search of a dedicated Project Management Office (PMO) Administrator. This role offers the opportunity to provide essential administrative support to ensure the successful delivery of projects

Are you a meticulous and driven individual with a passion for working with project management teams? A leading global technology solutions company is in search of a dedicated Project Management Office (PMO) Administrator. This role offers the opportunity to provide essential administrative support to ensure the successful delivery of projects.

Role Overview:

Reporting to the Project Delivery Manager, the PMO Administrator will be instrumental in enhancing the efficiency and uniformity of the Projects Department.

responsibilities include:

- Collaboration: Work with various departments to define, prioritise, and support projects.

- Resource Planning: Assist in forecasting and planning resource requirements.

- Quality Control: Ensure deliverables meet company standards and contain accurate information.

- Project Documentation: Maintain project lists and SharePoint sites. - Document Control: Manage project portals and upload necessary documentation. - Training Support: Organise and document training and personal development within the department.

- Health & Safety: Ensure all certifications are up to date and report any issues.

- Gantt Charts: Update and replan project timelines with Project Managers.

- Sub-Contractor Management: Keep sub-contractor documentation current.

-Invoicing: Coordinate with finance to ensure timely invoicing.

- Procurement: Assist in procurement planning and ensure timely equipment orders.

- Deliveries: Facilitate and optimise deliveries and site pick-ups.

- Scope Management: Keep project scopes accurate and up to date.

- Project Handover: Ensure quality information is passed to the service team.

- Service Pipeline: Maintain a document forecasting project completions.

- Commercial Invoices: Assist in their creation.

- Variations: Capture and relay information for variations.

- Risk Management: Identify and report potential risks.

- Reporting: Produce and update management reports.

- Additional Support: Assist the Projects Lead as required.

Essential Criteria: - Attention to detail and methodical record-keeping. - Proficiency in Microsoft Office applications. - Strong interpersonal and communication skills. - Understanding of project scheduling and deliverables. - Prior PMO experience.

Desirable Criteria: - Experience in the Audio Video or Construction industry. - Familiarity with commercial aspects, including invoices. - Experience with online project portals such as Aconex, Procore, Asite, or 4Projects.

Benefits: - Competitive Salary: Reflective of your skills and experience.

- Generous Leave: Enjoy 23 days of holiday plus bank holidays.

- Health and Wellbeing: Private healthcare with Vitality after a 6-month probation period.

- Financial Security: Workplace pension scheme.

- Sustainable Commuting: Cycle to work scheme.

- Work-Life Balance: Standard working hours from Monday to Friday, 9.00am to 5.30pm. Ideally office based but could be hybrid 3 days a week in office.

This role is perfect for someone looking to make a significant impact within a supportive and forward-thinking team. If you meet the criteria and are ready to take on a new challenge, this could be the ideal position for you.